Cantel Medical

Executive Administrator/HR Specialist

US-NJ-Little Falls
Job ID
2017-3487
# Positions
1
Category
Administrative/Clerical
Cantel

Company Overview

Cantel Medical is a leading global company dedicated to delivering innovative infection prevention products and services for patients, caregivers, and other healthcare providers which improve outcomes, enhance safety and help save lives. Our products include specialized medical device reprocessing systems for endoscopy and renal dialysis, advanced water purification equipment, sterilants, disinfectants and cleaners, sterility assurance monitoring products for hospitals and dental clinics, disposable infection control products primarily for dental and GI endoscopy markets, dialysate concentrates, hollow fiber membrane filtration and separation products. Additionally, we provide technical service for our products.

Job Overview

The Executive Administrator will be responsible for providing a wide range of high-level administrative support as part of an executive support team to the CHRO in the New Jersey Headquarters. The successful incumbent will be a highly motivated, energetic, experienced, dependable individual who has a professional appearance, a customer service attitude, and one that is very comfortable in a challenging, fast-paced environment. This individual must be a disciplined, exceedingly well-organized person who has a flexible approach towards assigned work while maintaining strict confidentiality. This role deals with confidential and time sensitive materials and will be assigned special projects as needed. This position includes a high level of presentation and communications coordination responsibilities and requires experience in that area.

Main Responsibilities

Responsible for proactively providing administrative support to executives including;

  • Presentation management support (PowerPoint for internal and external customers) including development of presentations that could be used for Board of Directors meetings and other senior level stakeholders.
  • Assistance in reviewing, synthesizing and developing quarterly reports/documentation. Aid executives in creating documentation as appropriate using Word, PowerPoint, Excel, etc.
  • Communications support and schedule management (draft announcements, calendar, contact, email and phone) Travel planning (coordinate itineraries and schedules for international and domestic trips)
  • Meeting planning for team as well as larger meetings throughout the year. (Includes venue selection, participant reach out and execution of meeting).
  • Expense report preparation
  • Thinks “for” the CHRO and VP, Business Systems, and is highly proactive in addressing issues, and understanding monthly requirements and plans for them
  • Organizing employee meetings quarterly (planning, preparation and execution)
  • Provides reception relief to main switchboard when necessary (shared admin responsibility across the NJ office team).
  • Perform other tasks as assigned.
  • Must be willing to be flexible with schedule to support needs of executives.
  • Organizing offsite quarterly ELT meetings (planning, preparation and execution as well as taking notes of action items)

Qualifications

  • Bachelor’s degree preferred (majors in Psychology, Finance or Communications preferred) Minimum 8 years’ experience supporting at an executive level, preferably supporting the CHRO and/or C-Suite
  • Has some knowledge of budgeting
  • Team player with a customer service attitude and a track record of initiative in taking on additional responsibilities with a strong commitment and demonstrated ability to improve processes.
  • Exceptional verbal and written communication skills exhibiting discretion, professionalism and confidentiality is crucial. They will be primarily responsible for executive presentation coordination.
  • Proven organization and problem solving skills with a high attention to detail
  • Manage multiple tasks in a fast-paced and rapidly changing environment
  • Flexibility with hours and a strong work ethic
  • Self-starter who is highly motivated with the ability to work independently and as part of a team
  • Demonstrated expertise in Advanced PPT, Prezi, Excel, Visio, video editing/embedding, Word, Outlook
  • Experience working with executives and handling sensitive/ confidential information
  • Organize and planning (meetings, preparations, etc.)

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